Statistics on learners in post-16 education and training, excluding those at schools but including those at Further Education Institutions, other Work-based Learning providers and Community Learning provision collected via the Welsh Government’s Lifelong

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https://www.gov.wales/lifelong-learning-wales-record-llwr

The LLWR contains the following four datasets: the Learner (LN) dataset which includes information about the learner such as name, date of birth, ethnic origin and gender; the Learning Programme (LP) dataset which gives information about the current programme of learning being undertaken by the learner and any characteristics which may change over time; the Learning Activity (LA) dataset which collects data on the individual activities or courses undertaken by the learner on his/her programme of learning; and the Award (AW) dataset, which provides information on the awards for which the learner is entered and those achieved. From 1 August 2017, two new datasets will be added to collect Programme and Activity data directly from the National Centre for Learning Welsh. These new datasets relate specifically to the delivery of Welsh for Adults provision and will be collated and submitted centrally by the National Centre for Learning Welsh.

HDR UK

Welsh Government

PROCESSED_DATE

This table acts as a bridge between LLWR data categories and provides other linking information to data in SAIL. Includes specific additional information about a person, e.g. week of birth, LSOA of residence, etc.

LLWR_ALF

The date of the current extract data held within SAIL.

EXTRACT_DT

This is a placeholder. Field is blank/NULL.

FIELD_3

FIELD_4

Anonymised Linking Field (ALF), Encrypted. This field is derived from by double encryption after splitting demographic information and clinical information; the first encryption occurs in NHS Wales Informatics Service (NWIS), and the second in SAIL. If the NHS number is not supplied in the data extract, then matching methods are applied; please refer to ALF_MTCH_PCT.

ALF_E

FIELD_2

Encrypted Unique LLWR ID reference number for data linkage.

SYSTEM_ID_E

This is the sex (gender) of person, employee or patient. Can potentially assist in correct identification of gender-specific primary cancer sites. Can potentially be different from gender identity as stated/assigned at birth.

GNDR_CD

The date of the Monday that occurs prior, or on, the actual date of birth. Access to this data item is limited, however, as it can be used to calculate age at specific events. Possible errors in extract may include patients with events and event dates before WOB.

The code for the 2001 Local Super Output Area [LSOA] of residence; this is a code created and maintained by Office for National Statistics. Not to be confused with LSOA name or other LSOA fields.

LSOA_2001_CD

Anonymised Linked Field Match Percentage. This number is a match % score from probabalistic matching, when joining together anonymised data. This linkage process consists of matching against the Welsh Demographic Service by NHS number, where a valid number exists, and where there is no valid number then matching is attempted using first name, surname, date of birth, and postcode. This is an artificial score with no real-world meaning; i.e. a match of .99 does not mean there is a 99% chance the match is correct. This number is assigned when deriving the Encrypted Anonymised Linking Field.

ALF_MTCH_PCT

Anonymised Linked Field Status Code. This is assigned when deriving the Encrypted Anonymised Linking Field.

ALF_STS_CD

Date when the data made available i.e. date of loading

AVAIL_FROM_DT

FIELD_1

Encrypted identifier for each learning programme with the provider for this learner. Where a learner has more than one learning programme, this code may be used to distinguish between these learning programmes.

LA04_E

The Learning Activity table collects data on the individual activities or courses undertaken by the learner on their programme of learning.

ACTIVITIES

LearnDirect classification system code for subject of study.

LA21

Identifier for each learning activity for this learning programme.

LA05

An identifier code for the provider delivering the learning to this learner through a partnership/franchise/subcontracted arrangement.

LA28

LA27

LA36

LA15

Postcode of site where majority of provision is delivered for this learning activity.

LA29

LA43

Credit level using the Credit and Qualification Framework for Wales (CQFW) level descriptors. The level should be the level of credit for the majority of the learning activity and should align to the CQFW Level. The CQFW encompasses the qualifications that sit within other regulated qualification frameworks. Note: Pre-entry is not separately coded in CQFW.

LA22

Identifier for learning activity drawn from Qualifications in Wales (QiW) or a Welsh Government defined generic code.

LA06

Learning activity reference used by provider.

LA07

LA40

LA32

LA16

LA44

LA18

LA12

LA19

LA46

Optional field to assist processing for providers.

LA35

Type of delivery of Welsh medium or bilingual learning. Values can be: E1-Learning and assessment in English only. B3- A small amount of Welsh-medium learning e.g. use of Welsh limited to verbal communication or to a minor part of the learning activity. English only assessment. This code can be used to record situations where some Welsh is used during the learning. Minimum use of incidental Welsh is not sufficient for it to be recorded. There needs to be Welsh language interaction between assessor/lecturer/teacher and learner for it to be a meaningful use of the language. B2 - A significant amount of Welsh-medium learning e.g. both verbal and written Welsh used in many, but not all, parts of the learning activity. Assessment mainly in English but some may also be in Welsh. B1 -Learning completed in a bilingual context and at least 50 percent of the available assessments within the learning activity completed through the medium of Welsh. The outcome may be achieved using any appropriate teaching methodology. C1 -Learning completed in a Welsh-medium context and all of the available assessments within the learning activity completed through the medium of Welsh

LA26

LA17

RECORDLOCKED

Method of delivery. Methods can include: 01 Classroom 02 Workshop 03 Workplace 04 Distance (not e-Learning) 05 E-Learning 06 Drop-in/open learning centre 07 Accredited prior learning (APL) 08 WBL provider centre-based 09 Mixed Workplace and WBL provider centre-based 10 Other 11 Blended Learning 12 Resit

LA20

LA33

Accreditation of prior experiential learning indicator.

LA48

LA13

An encrypted identifier code for the provider, as allocated by the Welsh Government.

LA03_E

LA24

Link to immediately previous period of learning on a qualification where that learning has been suspended. Where a learner is returning from suspension on a specific qualification, this field should refer to the previous activity id (ActivityID) where suspension occurred.

LA41

LA38

LA45

LA34

Type of funding/purchasing. This field informs funding.

LA11

LA37

Completion status at end of learning activity. Values can include: 1 The learner is continuing the learning activity 2 The learner has completed the learning activity 3 The learner has withdrawn from the learning activity 4 The learner has transferred to a new learning activity (i.e. has withdrawn from this learning activity and as a direct result has at the same time commenced another learning activity) 5 The learner has suspended learning but plans to return and commence a new learning activity at a later date 6 The learning activity was withdrawn from delivery by the provider 7 The learner is undertaking transition to the Job Support Wales Programme

LA31

Indicator to identify whether the learning activity relates to: - technical knowledge or occupational competence element of an apprenticeship framework or traineeship programme; or - from 2014, the Core, Main, Community Learner Industry Focus (CLIF) and Work Related Experience (WRE) elements of FE provision.

LA47

Date learner left this learning activity. This field must be completed when the learner ceases to undertake the learning activity, whether he/she has finished all required learning or has left prior to completion. Finish dates in the future at the date of submission are deemed to be invalid.

LA30

LA23

Expected end date of learning activity. This field informs funding and the calculation of performance measures.

LA10

LA14

LA39

LA42

Start date of learning activity. This field informs funding. This field informs eligibility timescales for ESF funding.

LA09

Proportion of learning activity delivered through the medium of Welsh.

LA25

LA08

Result of award. The value recorded in AW12 should always be clear. Where the value has ambiguity, the singleletter grade outcome will be assumed when calculating performance measures. For example, if a record is recorded as “D” this can be interpreted as a “D” grade, or “Distinction”, therefore we will use the “D” grade to measure performance. Qualifications with a “Distinction” outcome should be recorded as DIST to avoid this ambiguity. Where a grade cannot accurately be determined from the value provided in AW12, or where the grade provided does not fit the grade profile of the qualification according to the Qualifications in Wales (QiW) database, the award record will be treated as a failure in the calculation of performance measures.

AW12

This table provides information to denote the status of the award [if any] given to the course or activity participant. This will identify things like qualification level, type of qualification, date of award, assessment type, and etc.

AWARDS

Award credit value. Values can include: 000.0 – 540.0, or 999.9 Not known/not required

AW13

AW09

Identifier for each award entry for this learning programme.

AW06

AW10

AW16

Recording whether or not an award has been successfully attained. Values can include: 1 Not yet known 2 Award achieved 3 Award partially achieved 4 Award not achieved 9 Not applicable

AW23

AW11

Identifier for learning activity. Valid Qualification Accreditation Number (QAN) from QiW or special generic code. Please contact the LLWR Mailbox (LLWR@gov.wales) if the award is not listed.

AW08

An encrypted identifier code for the provider contracted to provide the learning to this learner.

AW03_E

AW21

Credit level (CQFW). Values can include: 0 Pre-Entry level E CQFW Entry Level 1 CQFW Level 1 (e.g. VQ Level 1/GCSE D-G) 2 CQFW Level 2 (e.g. VQ Level 2/GCSE A*-C) 3 CQFW Level 3 (e.g. VQ Level 3/A level) 4 CQFW Level 4 (e.g. HE Certificate/HNC) 5 CQFW Level 5 (e.g. HE Foundation Degree) 6 CQFW Level 6/HE Honours Degree 7 CQFW Level7/HE Masters 8 CQFW Level 8/HE Doctorate 9 Not known/not required

AW14

Award activity link type. Values can include: 0 Award not linked to a specific learning activity 1 Award linked to a specific learning activity and full attainment of this award will indicate attainment of the learning activity aim 2 Award linked to a specific learning activity but full attainment of this award would not indicate attainment of the learning activity aim

AW22

AW18

AW17

AW19

AW20

Allows a link to be made between Award and Learning Activity Records (within one Learning Programme) where Award.LearnerID, Award.ProviderID, Award.ProgrammeID and Award.ActivityID match with Activity.LearnerID, Activity.ProviderID, Activity.ProgrammeID and Activity.ActivityID. This field allows attainment rates to be calculated when there are matching activities and awards.

AW05

Encrypted identifier for each learning programme with the provider. Where a learner has more than one learning programme, this code may be used to distinguish between these learning programmes.

AW04_E

AW07

Type of award. Values can include: 01 Full 02 Unit contributing to award 03 Standalone unit 04 Unit result superseded by resit

AW15

National identity of learner. Values can include: WAL Welsh ENG English SCO Scottish IRE Irish BRI British OTH Other NKN Not known/not required NOR No response

LN18

The Learner table includes information about the learner such as name, date of birth, ethnic origin and gender.

LEARNER

The year the learner left the school indicated in LN20.

LN21

LN22

LN20

ULISOURCE

LN19

LN03_E

Ethnic origin of the learner (self-described). Values can include: 12 Welsh/English/Scottish/ Northern Irish/British 39 Other Asian Background 13 Irish 41 Mixed – White and Black Caribbean 14 Gypsy or Irish Traveller 42 Mixed – White and Black African 15 Any other White Background 43 Mixed – White and Asian 21 Black - Carribean 49 Other Mixed Background 22 Black - African 29 Other Black Background 50 Arab 31 Asian - Indian 80 Other Ethnic Background 32 Asian - Pakistani 90 Information Refused 33 Asian - Bangladeshi 99 Not known 34 Chinese

LN17

TITLE

LP27

the Learning Programme table gives information about the current programme of learning being undertaken by the learner and any characteristics which may change over time.

Lifelong Learning Wales Record (LLWR)

Documentation

Coverage

Provenance

Origin

Temporal

Accessibility

Access

Usage

Format and Standards

Observations

Origin